International Tour Fee
US and Canada Tour Fee
Cancellation Fee (International Tours)
Cancellation Fee (US and Canada Bus Tours)
Cancellation Fee (US and Canada Flight Tours)
Discounted Tour Fee
Private Group Fee
Bounced Check Fee
Lifetime Membership Fee
Adult Fees
Double/Twin or Single Room Supplements
Airport Fees and Taxes
Optional Extras
Here is a list of what's included in your Tour Fee:
- Round-trip airfare from your departure city
- Accommodation in triple or quad rooms (except on night trains, cruises, and ferries) always with private bathrooms, unless otherwise noted
- Airport transfers at destination (except when booked Land Only) and all transportation between cities, except when deviating from your group
- Local public transportation to all scheduled itinerary activities
- Full European or Buffet-style Breakfast daily, as per program description
- Dinner daily at your destination (unless otherwise noted)
- Lunch, per program description
- All excursions, led by professional local guides per program description
- City walks led by an Explorica Tour Director, per program description
- Visits to select attractions and theater tickets, per program description
- Full-time services of a professional Tour Director
- All non-optional gratuities
- 24-hour emergency service
Here is a list of what's commonly NOT included in your Tour Fee:
- Passport, visa, transit visa and any required travel insurance
- The $95 non-refundable Explorica Lifetime Membership Fee (applies only to tours departing through August 31, 2012 and for other tours with enrollment prior to January 10, 2012)
- Taxes, fuel surcharges, and airport fees (all subject to change)
- Beverages at dinner
- Lunch, unless specified in the itinerary
- Optional excursions and/or extensions (including cruise shore excursions)
- Explorica’s Travel Protection Plans
- Local transportation to unscheduled activities
- Tips to Tour Director, bus drivers, local guides, and cruise staff
- Weekend supplement of $35 if your departure or return flight falls on a Friday, Saturday, or Sunday (does not apply to tours to the U.S., Canada, or Puerto Rico)
- Any applicable private group fee or small group supplement
- Any applicable baggage-handling fees imposed by airlines
Here is a list of what's included in your Tour Fee:
- Round-trip transportation from your departure city
- Accommodation in quad rooms always with private bathrooms; participants may be roomed with same-gender participants from the entire bus group
- Airport transfers and all transportation between cities
- Local transportation to all scheduled itinerary activities
- Breakfast daily (unless otherwise noted)
- Dinner daily at your destination (unless otherwise noted)
- Lunch, when specified in program description
- All excursions, led by professional local guides per program description
- City walks led by an Explorica Tour Director, per program description
- Visits to select attractions and theater tickets, per program description
- Full-time services of a professional Tour Director
- All non-optional gratuities
- 24-hour emergency service
- Overnight security in select cities
Here is a list of what's commonly NOT included in your Tour Fee:
- Passport and visa fees (non-citizens must secure any necessary visas)
- Airport fees, taxes, and airline fuel surcharges (all subject to change)
- Beverages at dinner
- Lunch, unless specified in the itinerary
- Optional excursions and/or extensions
- Explorica's Travel Protection Plans
- Airline imposed luggage fees
- Local transportation to unscheduled activities
- Tips to Tour Director, bus drivers, or local guides
- Any applicable private group fee or small group supplement
- Passport, visa, transit visa and any required travel insurance (if applicable)
- Any applicable baggage-handling fees imposed by airlines
WHAT IS THE CANCELLATION POLICY?
Before the tour begins, Explorica reserves space for each enrolled student and thus incurs costs. For this reason, we must charge cancellation fees. In order to protect your travel investment in the event you need to cancel your tour, Explorica recommends purchasing its travel protection plan.
The following cancellation policies apply for tours departing until August 31, 2012:
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If you withdraw this many days prior to departure
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You will receive a full refund minus the following amounts
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More than 140 Days
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$300 + the $95 Membership Fee
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140-100 Days
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$500 + the $95 Membership Fee
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99-31 Days
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50% of all fees + the $95 Membership Fee
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30 Days or Less
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No refund*
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* If you notify us of your cancellation in writing at least 24 hours prior to your departure and return any paper tickets we have issued, you will receive a $100 refund.
The following cancellation policies apply for tours departing after August 31, 2012:
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If you withdraw this many days prior to departure
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You will receive a full refund minus the following amounts
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More than 140 Days
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$300 + the $99 Non-Refundable Deposit
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140-111 Days
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$500 + the $99 Non-Refundable Deposit
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110-66 Days
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50% of all fees + the $99 Non-Refundable Deposit
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65-31 Days
30 Days or Less
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75% of all fees + the $99 Non-Refundable Deposit
No refund*
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* If you notify us of your cancellation in writing at least 24 hours prior to your departure and return any paper tickets we have issued, you will receive a $100 refund.
All cancellation requests must be submitted in writing by mail, fax, or email to cancellations@explorica.com. If you cancel and name a replacement participant in writing at least 106 days prior to departure, we will refund $200 of your cancellation fees. Regretfully, we cannot refund late fees, bank fees, transfer fees, Travel Protection plan costs, or visa fees and we cannot transfer any payments between participants. Most participants will receive their refund within two to three weeks.
REINSTATING ENROLLMENT
Participants who have cancelled and then want to rejoin the tour must pay a $50 reinstatement fee, plus any difference between the old and new Tour Fees and any applicable late fees, and their enrollment is subject to availability and to all conditions governing late enrollments (if applicable). Travelers must also re-purchase insurance (if applicable). If no space becomes available, all original cancellation fees apply.
WHAT IS THE CANCELLATION POLICY?
Before the tour begins, Explorica reserves space for each enrolled student and thus incurs costs. For this reason, we must charge cancellation fees. In order to protect your travel investment in the event you need to cancel your tour, Explorica recommends purchasing its travel protection plan. The following cancellation policies apply:
|
If you withdraw this many days prior to departure
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You will receive a full refund for covered reasons minus the following amounts
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More than 75 Days
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$100 Non-Refundable Deposit
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75-31 Days
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50% of All Fees + $100 Non-Refundable Deposit
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30 Days or Less
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100% of All Fees + $100 Non-Refundable Deposit
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All cancellation requests made within 60 days of your departure must be submitted in writing by mail, fax, or email to cancellations@explorica.com. Regrettably, we cannot refund late fees, bank fees, transfer fees, tickets and deposits for pre-booked events, or Travel Protection plan costs, and we cannot transfer any payments between participants. Most participants will receive their refund within two to three weeks.
Name Swap Option. Should you cancel your enrollment 31 days or more prior to departure and fi nd a replacement participant for your enrollment slot, your cancellation fee will be reduced to only $25 (plus all nonrefundable items).
Note: Travel Protection Plan is non-transferrable and non-refundable.
REINSTATING ENROLLMENT
Participants who have cancelled and then want to rejoin the tour must pay a $50 reinstatement fee, plus any difference between the old and new Tour Fees and any applicable late fees, and their enrollment is subject to availability and to all conditions governing late enrollments (if applicable). Travelers must also re-purchase insurance (if applicable). If no space becomes available, all original cancellation fees apply.
WHAT IS THE CANCELLATION POLICY?
Before the tour begins, Explorica reserves space for each enrolled student and thus incurs costs. For this reason, we must charge cancellation fees. In order to protect your travel investment in the event you need to cancel your tour, Explorica recommends purchasing its travel protection plan. The following cancellation policies apply:
|
If you withdraw this many days prior to departure
|
You will receive a full refund for covered reasons minus the following amounts
|
|
More than 75 Days
|
$100 Non-Refundable Deposit
|
|
75-31 Days
|
50% of All Fees + $100 Non-Refundable Deposit
|
|
30 Days or Less
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100% of All Fees + $100 Non-Refundable Deposit
|
|
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* If you notify us at least 14 days prior to your departure and return any paper tickets we have issued, you will receive a $50 refund.
All cancellation requests made within 75 days of your departure must be submitted in writing by mail, fax, or email to cancellations@explorica.com. For Canada flight tours, if you cancel and name a replacement participant in writing at least 60 days prior to departure, we will credit your account $75. For US flight tours, if you cancel and name a replacement participant in writing at least 76 days prior to departure, we will credit your account $75. Regrettably, we cannot refund late fees, bank fees, transfer fees, tickets and deposits for pre-booked events, or Travel Protection plan costs, and we cannot transfer any payments between participants. Most participants will receive their refund within two to three weeks.
REINSTATING ENROLLMENT
Participants who have cancelled and then want to rejoin the tour must pay a $50 reinstatement fee, plus any difference between the old and new Tour Fees and any applicable late fees, and their enrollment is subject to availability and to all conditions governing late enrollments (if applicable). Travelers must also re-purchase insurance (if applicable). If no space becomes available, all original cancellation fees apply.
If you do not have enough full-paying participants to earn a free travel place, you can choose to receive a Discounted Tour Fee for your chaperone. This fee will be added at 99 days prior to departure and payment is required by 80 days prior to departure. Please note: Discounted Tour Fees are subject to change.
If your group has elected to have its own bus and Tour Director rather than travel with other groups, a Private Group Fee will be added to each paying participant’s account based on the reservation size selected in the pricing stage. This fee ensures that tour costs are covered for groups that do not reach Explorica’s minimum group size requirements.
After the enrollment deadline has passed, the Private Group Fee will be reconciled on all paying participant accounts based on the final reservation size. At this time, an additional fee may be assessed if the final reservation size does not meet the original anticipated number of paying participants. Conversely, refunds will be issued if the group exceeds the original anticipated number of paying participants. Payment should be made promptly and the quoted fee for a private tour is based on your group size and tour costs.
INTERNATIONAL, US & CANADA TOURS
The Private Group Fee will be reconciled on each paying participant's account one day after the tour’s final enrollment deadline.
A Bounced Check Fee of USD $30 applies for tours departing from the United States, and CAD $50 for tours departing from Canada.
The Lifetime Membership Fee is $95 per person for International tours departing from the U.S. and includes:
- Waived Membership Fee for life
- Access to your personal Tour Center for six months after each tour
The Membership Fee is not transferable, non-refundable, and must be paid even if you only plan to travel with Explorica on one tour.
The Non-Refundable Deposit is $99 per person for International tours departing from the U.S. and includes:
- A $100 discount on future International tours, or a $50 discount of future North American tours
- Access to your personal Tour Center for six months after each tour
The Non-Refundable Deposit is not transferable, and must be paid even if you only plan to travel with Explorica on one tour.
Adult Fees
As our prices are based on student rates, we charge a flat rate adult supplement to those 23 years of age and over. The Adult Fee for International Tours is $125 per adult and $40 per adult for US and Canada Tours, if enrollment was made prior to January 10, 2012. For enrollments after January 10, 2012, the Adult Fee for International Tours is $130 per adult and $45 per adult for US and Canada Tours
All students room together in same-gender triples or quadruples (except on night trains, cruises & ferries). Adults are automatically placed in twin rooms unless a single is requested. The double/twin or single room supplement will apply in addition to the adult supplement, and will be charged even if the adult requests a triple room. Participants under the age of 23 are not permitted to room in singles. Please note that single room accommodations are not available on night trains, cruises or ferries. Double/twin accommodations are not available on night trains, and cannot be guaranteed on ferries.
The rooming supplements are:
International Tours (applies to enrollments prior to January 10, 2012)
- Double/Twin: $30 per night and $70 for cruises and ferries
- Single: $65 per night
International Tours (applies to enrollments after January 10, 2012)
- Double/Twin: $35 per night and $75 for cruises and ferries
- Single: $70 per night
US and Canada Tours (applies to enrollments prior to January 10, 2012)
- Double/Twin: $30 per night
- Single: $65 per night
- Double/Twin: $35 per night
- Single: $70 per night
Airport Fees and Taxes
Explorica's Tour Fees do not include airport fees, taxes, and airline fuel surcharges, all of which are subject to change.
These fees and taxes include:
- Airport taxes, which are levied by departure, arrival, and connecting airports
- Security taxes and fees, introduced in response to September 11th
- Immigration taxes
- Airport improvement fees
- Airline fuel surcharges
- Passenger facility charges
Explorica does not implement or collect these charges. They are levied by the airports and transportation agencies that control all flights. We simply collect these fees from our travelers and pass them onto these agencies.
Explorica offers a variety of optional excursions, specialized travel arrangements such as individual stay ahead and stay behinds and travel protection plans for each tour.
Please note that our Greek Cruise Line offers its own optional shore excursions. You are more than welcome to take advantage of these activities, but you must book them separately during your cruise through the cruise line. These activities are not associated with Explorica, and they are not included in your Tour Fee.